Know who has paid.
Know what needs action.

0:00 · Start with a clear rental record
This is the real Rent Manager app, using fictional sample records. Follow the highlighted cursor as we add a tenant, record a part payment, and check the results.

0:10 · Open a new tenancy
First, click Properties and tenants. Under Acacia Heights, click New tenancy. The vacant unit C zero five is ready for a new occupant.

0:19 · Enter the tenant’s name
Click Tenant name and type Demo Tenant Sam. This connects the occupant to the unit, so you can find the right record later.

0:27 · Give the tenancy its own reference
Next, enter the permanent reference A H one zero five, demo. A separate reference keeps this tenancy distinct from other occupants and their payments.

0:37 · Set monthly rent
Enter eight thousand shillings as the monthly rent. Keeping the agreed rent with the tenancy makes the record easier to review.

0:46 · Separate arrears from the deposit
Here, enter eight thousand shillings of opening rent arrears, then eight thousand as the deposit due. Rent debt and security deposits remain separate.

0:56 · Save and verify the tenant
Click Create tenancy. Sam now appears in C zero five, with eight thousand shillings due. Pause here to check the name, reference and balance.

1:06 · Open payment recording
Return to Overview and click Record payment. This opens the form for a cash, M-PESA or bank payment record.

1:13 · Select the receiving account and tenant
Choose the Acacia receiving account, then select Sam in C zero five. Matching the payment to the right tenancy keeps the money and its context together.

1:23 · Enter the received amount
Click the amount field and enter five thousand shillings. We are demonstrating a part payment against the eight thousand shilling opening rent debt.

1:33 · Keep a clear payment reference
Enter the receipt reference, then add a note marking this as a fictional demonstration. The date, amount, account and supporting note stay with the entry.

1:43 · Check and save the entry
Check the details, tick the confirmation box, and click Save received payment. The recorded ledger updates. This sample entry moves no real money.

1:53 · Open the saved receipt
Open the payment register, then click the new receipt. It shows Sam’s five thousand shilling payment and three thousand shillings remaining. The entry is labelled manual, not provider verified.

2:05 · Check the remaining arrears
Close the receipt and click Arrears and promises. Filter to Acacia Heights. Sam’s remaining three thousand shillings appear in the arrears list, ready for a focused follow-up.

2:17 · Review the next follow-up action
Click Promise beside Sam. This is where you record an agreed payment amount and date. A promise does not clear the debt. We cancel without saving one.

2:27 · Review the property report
Click Annual rent report. The Acacia report brings collections, expenses, agency fees and owner totals together. Scroll down to review the annual total. These are management records.

2:39 · Open the tenant statement
Click Statements, search for Sam, then open his statement. The opening rent debt and the part payment explain the remaining three thousand shillings. The deposit due stays separate.

2:51 · Keep records recoverable
Finally, open Backup and settings. Export encrypted backups to storage outside the computer and keep the password safe. This helps you recover your records if the computer is lost.

3:02 · Try it before buying
Rent Manager lifetime desktop activation costs four thousand nine hundred and ninety-nine shillings once. Try the real-interface website demo, then ask support about your rental requirements.